Common Renovation Delays & How to Prepare for Them

Here are the most common renovation delays and veteran advice on navigating them

Be proactive with your Sweeten contractor’s guidance

At Sweeten, our goal is to educate homeowners on the many moving parts of renovating. We share the most common renovation delays that can impact project timelines. While each delay may not be able to be avoided, we offer insight for clarity and tips on how to alleviate its negative impact. Smart prep and setting realistic expectations will help get you to the finish line.

Sweeten matches home renovation projects with vetted general contractors, offering advice, support, and secure payments—for free.

Renovation Delays 1: Building approval and requirements

Apartment owners generally need approval from the building before starting a remodel. The timeline (especially the start date) for approval is out of your hands for weeks or even months.

Most buildings require that you assemble a package of materials to define the project scope and the qualifications of the team you’re bringing on to complete it. This takes some time and organization to pull together. Depending on your building, the approval turnaround time may last a few days or could be tied to a monthly meeting review cycle. (This can be especially challenging when a building board skips or postpones regular meetings around holidays or over the summer).

Your crew must comply with the building rules throughout the renovation. A document called the “alteration agreement” typically outlines the rules, and it can dramatically affect the construction schedule. For example, your building may limit daily work hours, halt work on holidays, or cap total duration of construction. It can also set boundaries on the scope of work, detail lead or asbestos requirements that exceed local regulations, and more. Protecting the common hallway may be another requirement, which adds to the crew’s daily set-up and breakdown needs.

Alteration Requirement tips

We often hear that a building is really strict. The reality is that buildings have wide leeway to run their operations as they see fit. But the rules must be applied equally to all residents. If an alteration requirement is included in your building’s written agreement, that typically indicates that it has gone through the management structure and is applied uniformly. However, if you are told to follow a rule that is not in the alteration agreement and this is the first you’re hearing about it, you may be able to make the case that the requirement isn’t being uniformly applied and is therefore unfair. People occasionally try to get the building management to reconsider, but most of the time, the building’s requirements are just accepted as part of the cost of doing business.

Renovation Delays 2: Lead times and dependencies

Picking materials is an exciting part of any reno project—especially if you’re using unique or unusual items. However, fabrication and shipping can have extensive lead times. It’s not at all unusual to find 12- to 15-week lead times on handmade products, and international suppliers have to contend with unpredictable border crossing.

Even with the best planning, certain renovation steps require that material is installed before finalizing any related elements. For example, a countertop comes with high stakes. The material is a large, heavy piece prepped offsite with no room for error. Generally, you can’t measure countertops (known as “templating”) until you’ve installed cabinet bases. Your project might be off to the races and then it will appear to grind to a halt as you wait for the countertop supplier to measure onsite before prepping and delivering your slab. The wait is worth it, but it can be maddening to feel close to the finish line with nothing happening in between these steps.

Material Tracking Tip

As you pick materials, track product lead times and be prepared to find a back-up if something is not in stock or is months away. Alert your contractor early on if you’re using materials shipping from outside the United States. Starting a project before every single item is delivered is a gamble that everyone takes, but tracking lead times will help you stay realistic.

Renovation Delays 3: Discoveries during construction 

Unless your contractor breaks through a surface and does a probe, they can’t know exactly what is behind walls and under floors. A pre-renovation probe sounds great in theory, but the reality is that most people skip it because it can mean having holes in your home before you’ve even decided who to hire. A contractor might be willing to open up a wall for you before you’ve signed a contract, but they will not patch it back up for free. You have to be willing to accept that your team may make discoveries that affect the timeline once work gets underway.

Site surprise tip

Ask your contractor about worst-case scenarios given the building’s age and history. Is it possible you’ll uncover major plumbing or electrical needs? What about sub-floor issues or structural problems? If so, what effects could those have on your budget and timeline? Consider the budget contingency you may need to have peace of mind when your project kicks off. Your contractor can’t price out every possible surprise, but you should feel confident that you have a partner who will help you problem-solve when challenges come up.

Renovation Delays 4: Permits + Inspections

It should be no surprise to hear that permits affect a project schedule. But one aspect of inspection logistics can be perplexing.

Your local municipality controls permits and inspection approvals. What might be new for a first-time renovator is that there can be multiple inspections needed for a single aspect of a project. Frequently, these inspections are scheduled right as key work is happening. Progress often looks unpredictable or disorganized because work can’t move forward in a linear way. For example, a bathroom remodel that moves plumbing lines has to wait for an inspection before closing up the walls. Also, it might even pause again for a final inspection to close out the permit. Because of this, there can be gaps where a crew can’t continue work and isn’t onsite while the City schedules and conducts its visits.

Permit & Inspections Tip

Talk to your contractor about permit and inspection steps to get a feel for the variables. What may feel like a surprise delay could be a planned process step that is just out of your hands.

Renovation Delays 5: Site downtime

Downtime on the construction site may not actually be a sign of a delay. However, when you’re living without a functional kitchen or bathroom, days without work happening can feel like torture.

The reality is that project progress doesn’t operate from 9am to 5pm, five days a week. Your contractor should generally schedule the crew to maximize progress. They will also need to balance logistics including the availability of materials, building rules, or logical work sequencing. Some materials need time to cure or set. Also, individual crew member health and family issues as well as commitments on other projects are taken into consideration. These are all moving pieces.

Also, as a job progresses, the required skill level increases. The worker who completes demolition may not have the specialized skills of the person installing your glass mosaic tile. Specialized trades are in higher demand, so when more highly skilled subs are needed, it can result in schedule gaps.

Coverage tip

Larger, more established teams may manage coverage more seamlessly, while smaller teams may have to get creative to run their businesses. As a result, you may see associated costs or savings with these different levels of service. If you feel frustrated about the schedule, tune into specifics. Are there unexplained gaps in work? Are you uncertain about the overall timeline or a move-in date that might require alternate planning? Communicate with your team about specific areas where crew availability or progress is a concern for you.

When you’re ready to get started on your home remodel, work with Sweeten to renovate with the best contractors.

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Sweeten handpicks the best general contractors to match each project’s location, budget, scope, and style. Follow the blog, Sweeten Stories, for renovation ideas and inspiration and when you’re ready to renovate, start your renovation with Sweeten.

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